University Risk Management
News and Announcements
Motor Vehicle Record (MVR) Checks for Regular Drivers
Deans, Directors, and Department Heads,
You recently received an email requesting information for Regular Drivers. A Regular Driver is defined as any University employee who operates a vehicle in the course of their employment AND meets any one of the following criteria :
- Any employee permanently assigned a University vehicle;
- Employees who drive a vehicle one or more times per week, regardless of trip distance or duration;
- Employees who drive a vehicle more than 20 days in a calendar year, regardless of trip distance or duration; OR
- Employees who operate a vehicle transporting students in connection with University-sponsored activities, whether in a University-owned vehicle or any other vehicle for which the employee is seeking travel reimbursement.
This applies to all vehicles regardless of whether they are University-owned, leased, rented, or privately-owned where the driver is seeking reimbursement.
The MVR checks will be limited to verification that the individual identified as a Regular Driver has a valid driver's license.
As part of the University's effort to identify all Regular Drivers, please complete the Spreadsheet listing your employees who would meet the above definition of a Regular Driver and send it by email to Colette Homan at cshoman@ilstu.eduby Thursday, April 30th. If none of your employees qualify as a Regular Driver, you will still need to notify Colette Homan accordingly. To download a copy of the Spreadsheet, please follow the link below:
In the upper-right corner, click on the "Editing" dropdown, then "Open in Desktop", which should open the Spreadsheet on your computer. Then "Save a Copy" of the Spreadsheet to your computer, after which you can enter information into the Spreadsheet's fields, then Save it again, and then email it to Colette Homan.