Accident Reporting
Vehicle Accident Reporting
If you have been involved in a vehicle accident while driving a University vehicle, please complete an SR-1 Form and send via email to RiskManagement@IllinoisState.edu or to University Risk Management, Campus Box 1270, Normal, IL 61790-1270 . All accident reports must be submitted within 24 hours of the vehicle accident.
Contact Information - Fleet Services
- Facilities Office: Mon-Fri 7:30 am – 5:00 pm. (309) 438-5611
- After hours, weekends, and holidays: ISUPD (309) 438-8631 (They will contact someone to help you.)
Fueling Vehicles
- For vehicles needing fuel during garage hours (Mon-Fri 7:00am-3:00pm), please go to the fuel pumps near the garage and allow us to fill the tank. The pumps are located down the ramp from the Fleet lot and to the right.
- At commercial gas stations swipe Wright Express card at the pump, it will prompt you to put in the odometer reading and your pin number. (Please keep receipts in key pack).
Vehicle Damage
- If the vehicle incurs any damage please notify local police (where the damage occurred) and complete a police report. This includes damage done by vandalism, people, other autos or structures, including if there is no visible damage. There are no commercial insurance or registration papers in the vehicles.
- The vehicles are self-insured by the state. There is a laminated card in the glove compartments to help explain this to the officer. If necessary, there is a blank accident form in the glove compartment.
- Please contact our office as soon as possible to report the damage. Please return the police report to Facilities Management. It is your responsibility to obtain, complete, and return the accident report form to our office.
Emergency Repairs
- If there is an emergency repair, you must call the Fleet Office (309) 438-2038 during office hours and (309) 438-8631 after hours for authorization PRIOR to repairing the problem. If you do not call you may be liable for the cost of this repair. The Wright Express card will be used as payment for the repair.
Non-Employee Accident Reporting
Visitors, students and/or volunteers who are injured on the Illinois State University campus will be asked to complete a Non-Employee Accident Report. Completed reports are to be emailed to RiskManagement@IllinoisState.edu or mailed to University Risk Management, Campus Box 1270, Normal, IL 61790-1270. The Risk Management Office will investigate accidents if deemed necessary.
Loss or Damaged University Property Reporting
Any university employees can report stolen, lost, or damaged university-owned property to University Risk Management. Timely reporting and attached documents help with the recovery and reimbursement process, and it is preferred that supporting documents and claim reports be emailed to University Risk Management. These documents may include estimates of damage, photos, inventory reports, invoices for repairs or replacements, and proof of payment. Please download the form and send the report to University Risk Management, Campus Box 1270 or email report and documents to RiskManagement@IllinoisState.edu.