Accident Reporting
Please send all non-employee or vehicle accident reports using the following methods.
Via campus mail or USPS:
Laura Jones, Administrative Aide, Risk Management.
Campus Box 1100
Normal IL 61790-1100
-or-
Via email: RiskManagement@IllinoisState.edu.
If you have any questions regarding information on this page, please contact University Risk Management at (309) 438-1900 or (309) 438-2145.
Vehicle Accident Reporting
If you have been involved in a vehicle accident while driving a University vehicle, please complete a SR-1 Form and send it by one of the methods stated above. All accident reports must be submitted within 24 hours of the vehicle accident.
Contact Information - Facilities
- Facilities Office: Mon-Fri 7:30 am – 5:00 pm. (309) 438-5611
- After hours, weekends, and holidays: ISUPD (309) 438-8631 (They will contact someone to help you.)
Fueling Vehicles
- For vehicles needing fuel during garage hours (Mon-Fri 7:00am-3:00pm), please go to the fuel pumps near the garage and allow us to fill the tank. The pumps are located down the ramp from the Fleet lot and to the right.
- At commercial gas stations swipe Wright Express card at the pump, it will prompt you to put in the odometer reading and your pin number. (Please keep receipts in key pack).
Vehicle Damage
- If the vehicle incurs any damage please notify local police (where the damage occurred) and complete a police report. This includes damage done by vandalism, people, other autos or structures, including if there is no visible damage. There are no commercial insurance or registration papers in the vehicles.
- The vehicles are self-insured by the state. There is a laminated card in the glove compartments to help explain this to the officer. If necessary, there is a blank accident form in the glove compartment.
- Please contact our office as soon as possible to report the damage. Please return the police report to Facilities Management. It is your responsibility to obtain, complete, and return the accident report form to our office.
Emergency Repairs
- If there is an emergency repair, you must call the Fleet Office (309) 438-2038 during office hours and (309) 438-8631 after hours for authorization PRIOR to repairing the problem. If you do not call you may be liable for the cost of this repair. The Wright Express card will be used as payment for the repair.
Returning Vehicle
- Return vehicle to numbered parking spot no later than the return time of your reservation. If you need this time extended during your trip, contact the person who made your reservation to arrange this for you.
- Please remove all personal belongings and garbage before dropping keys off. There may be an excessive cleaning charge assessed if necessary.
- Complete “mileage in” on Travel Sheet, place any fuel receipts in key packet and place key packet and travel sheet in drop box on the west side of the fleet lot or at Facilities Management.
Non-Employee Accident Reporting
Non-Employee Accident Reports are used in the occurrence of an accident on campus with a non-employee. The Risk Management Office will investigate accidents if deemed necessary. If you are not an employee of Illinois State University and would like to submit an accident report, please complete the "Non-Employee Accident Report" form and submit it through one of the methods listed above. If you are unable to download a form, they can be picked up on campus at 302 Hovey Hall from Laura Jones.
Loss or Damaged University Property Reporting
Any university employees can report stolen, lost, or damaged university-owned property to University Risk Management. Timely reporting and attached documents help with the recovery and reimbursement process, and it is preferred that supporting documents and claim reports be emailed to University Risk Management. These documents may include estimates of damage, photos, inventory reports, invoices for repairs or replacements, and proof of payment. Please download the form and send the report to the Office of Risk Management, Campus Box 1270 or email report and documents to RiskManagement@IllinoisState.edu.